On appeal from Department of the Treasury, General Services Administration, Division of Purchase and Property.
Before Judges Brody, Stern and Keefe.
The opinion of the court was delivered by
On October 9, 1992, respondent, Division of Purchase and Property (Division), advertised a Request for Proposals (RFP), soliciting bids to provide the State with trucks and vans. Appellant, Warnock Automotive Group (Warnock), and others submitted bids in response to the RFP. The bids received by the Division in response to the RFP were publicly opened and read on November 6, 1992. On December 2, 1992, the Division announced its intention to make an award of the contracts according to the itemized categories set forth in the RFP.
Warnock was the successful bidder on a substantial number, but not all, of the items in the RFP. Consequently, on December 3, 1992, Warnock submitted a letter to the Division protesting the award of certain items of the RFP. The letter explained Warnock's reasons for claiming that it was the lowest acceptable bidder with respect to the disputed categories. Specifically, Warnock raised objections to the Division's award on sections 4, 4A, 4B, 5A, 7, 7A, 9 and 13. Warnock also protested the award of a number of contract items to bidders who had not supplied manufacturers' literature with their bid proposals as required by the RFP, and contended that the award of items 5A, 7 and 7A to Meadowlands Ford was improper in that Meadowlands Ford was in violation of the New Jersey Franchise Practices Act. Finally, Warnock contended that the Division improperly awarded a contract to a bidder who had not properly disclosed its identity and ownership.
The Director of the Division of Purchase and Property (Director) responded by rejecting Warnock's arguments. Warnock supplemented its objections by a letter dated December 14, 1992. It also asked for a hearing with respect to its protest. The Director issued a final decision, including a rejection of Warnock's request for an informal hearing. However, the Director stayed her final decision until January 11, 1993 in order to enable Warnock to make an application to this court for emergent relief.
On January 11, 1993, this court stayed the Director from making an award on items 4A and 4B of the RFP, but otherwise denied Warnock's application for emergent relief. There was no application by either party to accelerate the appeal. See R. 2:9-2. Warnock's reply brief was filed on October 5, 1993, whereupon the matter was marked ready for calendaring.
At oral argument, in response to our inquiry, Warnock conceded that the issues presented on appeal are moot because, as to the awards granted without a stay and even those that were stayed, the model years of the vehicles to be supplied and the time frame for performance pursuant to the RFP make compliance impossible. Ordinarily, appellate courts will not decide issues that have become academic during the pendency of the appeal out of a reluctance to render abstract legal decisions and a desire to conserve judicial resources. Matter of Conroy, 190 N.J. Super. 453, 459, 464 A.2d 303 (App. Div. 1983), rev'd on other grounds, 98 N.J. 321, 486 A.2d 1209 (1985). An exception to the general rule is where an issue presented is one of public interest, capable of repetition, yet evading judicial review. New Jersey Div. of Youth & Family Services v. J.B., 120 N.J. 112, 118-19, 576 A.2d 261 (1990). In our view, only one of the issues presented by Warnock fulfills the exception criteria.
The standard terms and conditions imposed on all bidders required each bidder to disclose the name and addresses of all owners holding 10% or more of the corporation or partnership stock or interest. Meadowlands Ford disclosed that it was wholly owned by Ford Motor Company. After the Division awarded the contract on items 5A, 7 and 7A of the RFP to Meadowlands Ford, Warnock protested the award on the ground that Ford Motor Company's ownership of Meadowlands Ford was prohibited by the New Jersey Franchise Practices Act. In response, the Director stated:
In this regard, I have not been provided with any facts or information which would have an immediate impact upon this firm as a responsive and responsible bidder. The enforcement of any rules or regulations pertinent to franchise practices are not the responsibility of this Division. In the absence of any specific adverse determinations by the Motor Vehicle Franchise Committee or a court of competent jurisdiction, I find no basis to set-aside the bid of Meadowlands Ford.
We agree that it is not the Division's responsibility to enforce the New Jersey Franchise Practices Act. However, we believe the Director's response overlooked an important factor bearing on Meadowlands Ford's fitness.
N.J.S.A. 52:34-12(f) requires that a contract be awarded to "that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the State, price and other factors considered." A finding of irresponsibility must be supported by evidence "'of such character concerning the irresponsibility of the bidder as would cause fair-minded and reasonable men to believe it was not in the best interest'" of the State to award the contract to that bidder. Stano v. Soldo Constr. Co., 187 N.J. Super. 524, 534, 455 ...